The individual object
The people on a case, and the roles they can hold
Individuals are physical persons associated with cases. In a KYC (Know Your Customer) application, a case contains a single individual. In a KYB (Know Your Business) application, a case may include multiple individuals who are linked to a company and may hold different roles or qualifications.
Types of individuals in a case
- Beneficial Owner – An individual who ultimately owns or controls a company, even if they are not listed as a legal owner.
- Legal Representative – An individual authorized to act on behalf of a company in legal and administrative matters, for example the president or a director.
- Shareholder – An individual or entity that owns shares in a company and holds ownership rights.
- Business Contact – A point of contact who has access to the client portal and receives email communications or reminders regarding the application.
- Signatory – A special type of business contact. The signatory is unique to the case and must either be a legal representative or be granted authority by a legal representative to legally and administratively engage with your organization.
- Delegator – If the signatory is not a legal representative, the delegator is the designated legal representative who has granted them the authority to legally and administratively represent the company.
Data model of an individual (native properties)
Dotfile stores the following native properties on an individual:
- Basic Information: First Name, Last Name, Maiden Name, Middle Name, Birth Date, Birth Place, Birth Country, Email
- Beneficial Ownership: Is Beneficial Owner
- Company-Related: Role, Position, Ownership Percentage, Voting Rights Percentages
- Contact and Identification: Address, Tax Identification Number, Social Security Number, Phone Number
- Financial: Banking Information
Not relevant individuals
Marking an individual not relevant takes them out of the analysis without deleting them: their checks leave your tasks, templates skip them, they disappear from the graph and the Client Portal, and monitoring stops. The history is kept.
Useful for a former UBO or legal representative who has left the company.
Updated about 1 month ago
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